Exhibitor Registration

The League of American Orchestras’ Conference offers exceptional exposure to the largest concentration of orchestra professionals and decision-makers in North America. Nearly 1,000 participants are expected to join us in Cleveland, and we’d love to see you there as well!

See a map of this year’s Exhibit Area!

UPDATE 4/21/15: Limited Availability remains for booths and tabletops. Register now to secure your place!

Register as an Exhibitor

Why you should exhibit:

  • Increase your brand recognition in the orchestral community
  • Meet colleagues and prospective customers at professional development sessions and networking events
  • Get attendees’ contact information so you can target your pre-Conference marketing
  • Connect with attendees in the Exhibit Area – our home base for many events throughout Conference
  • Receive mailing and email information of Conference attendees*
  • List your company with description on the Conference App and get your logo on the Conference website
  • Learn about new developments in the orchestral world
  • Show your support for the only service organization dedicated to the orchestral field
  • Hear The Cleveland Orchestra at historic Severance Hall (it’s all about the music, right?)

*Where permission has been given

Decorating Company Information

Stetson Convention Services will be designing and managing the exhibits this year. The following services are available from Stetson at an additional cost:

  • Exhibit transportation/booth shipping
  • Materials handling
  • Additional furnishings and accessories rental (including booth carpet rental)
  • Onsite load-in/load-out assistance
  • Creation of additional booth graphics/signage

Stetson will also coordinate services such as:

  • Audio/visual technology rental for your booth
  • Electricity rental for your booth
  • Rental or purchase of flowers/plants for your booth

Stetson will email you a full Exhibitor Service Kit outlining your options within a week of your company’s registration.

The 2015 Exhibitor Service Kit contains a complete list of services, costs, order forms, and deadlines. Registered exhibitors will receive the kit via email, but you can also find the kit below:

Exhibitor Services Kit

Stetson can be reached at:

Stetson Convention Services
2900 Stayton St.
Pittsburgh, PA 15212
t 412 223 1090
Stetsonexpo.com

Stetson will maintain an onsite service booth which will be open during Exhibit Area hours, Exhibitors may use this service for booth repairs or ordering small equipment.

Pricing for Booths and Tabletops

Tabletop Booth: Includes one registration and one half of an 8-foot draped table (approximately 4′ x 2′) with a chair and an identification sign. No floor standing displays for this booth type. $795.

Standard Booth: Includes one registration for the conference and one pipe and draped 8′ x 10′ booth with one 8-foot draped table, 3 chairs, and one identification sign. $1,095.


Other Exhibiting Information

Map of the Exhibit Area

Audio-Visual Equipment/Booth Electricity:

Exhibitors are welcome to bring their own audio/visual equipment or they may order equipment. The A/V request form will be included in the Exhibitor Service Kit. Please note that the League’s Exhibit Area is a silent Exhibit Area. Loudspeakers or operation of any amplification equipment without headphones is strictly prohibited.

The Cleveland Convention Center will provide exhibit booth electricity. All exhibitors requiring electricity can access the electrical request form in the Exhibitor Service Kit.

WiFi:

WiFi is available to all exhibitors on a complimentary basis. Should you require a hardwired connection, the form will be in your Exhibitor Services Kit.

Multiple Tabletop Purchase:

Need additional tabletops? Note that a $300 surcharge per table will be added to your total cost.

Booth/Table Selection Process:

The League assigns booths and tables within the Exhibit Area based on conference sponsorship, longevity of attendance, size of booth purchased, and date of Conference registration.

Attendee Lists:

Exhibitors will receive an attendee list via email in mid May. Please note, the list will provide names and mailing addresses only, unless attendees opt to allow electronic contact, in which case email addresses will also be listed. Otherwise, no phone numbers or email addresses will be provided, to maintain the privacy of the attendees.

Looking for More Exposure?

Exhibit Listing Complimentary with Booth Purchase

Exhibitors registering before April 10, 2015 will receive a 30-word description of their company in the Exhibitor Listing, listed by category of business.

Conference App Ad$200

Place your banner ad in the Program Book App. Available for free to all delegates, the Program Book App offers advertisers the prime visibility with banner ads as delegates navigate Conference sessions.

Goodie Bag Insert $500

Place a print piece (postcard, roster, etc.) in the goodie bags handed out to all delegates upon their arrival at conference.

Goodie Bag and App Combination$650

Secure both opportunities mentioned above at a further discount.

Event Sponsorship Pricing is available upon request

Make a big impression by sponsoring an event or meeting at Conference. Full sponsorships usually include a booth and a registration in addition to all of the other branding opportunities. Please contact Steve Alter at 646 822 4051 for more information. We have something that fits your budget, so please don’t hesitate to ask!

Symphony Magazine Conference Issue Ad   $517 – $2,950

Place your ad in the magazine that is handed out to all Conference delegates upon their arrival to Cleveland. Reserve your ad before March 11!

For advertising or sponsorship inquiries contact Steve Alter, director of advertising and meetings at 646 822 4051 or salter@americanorchestras.org.