Exhibiting

Exhibiting at the League’s National Conference connects you with the most important people in the orchestra world. Find out more below.

 

Why you should exhibit:

  • Increase your brand recognition in the orchestral community
  • Meet colleagues and prospective customers at professional development sessions and networking events
  • Get delegate contact information so you can target your pre-Conference marketing
  • Connect with attendees in the Exhibit Hall – our home base for many events throughout Conference
  • Receive mailing and email information of Conference attendees
  • List your company with description in the Conference Program Book and get your logo on Conference website
  • Learn about new developments in the orchestral world
  • Show your support for the only service organization dedicated to the orchestral field
  • Hear the amazing St. Louis Symphony (it’s all about the music, right?)

What kind of support can I expect?

Paramount Convention Services will be designing and managing the exhibits this year. The following services are available from Paramount at an additional cost:

  • Exhibit transportation/booth shipping
  • Materials handling
  • Additional furnishings and accessories rental (including booth carpet rental)
  • Onsite load-in/load-out assistance
  • Creation of additional booth graphics/signage

Paramount will also coordinate services such as:

  • Audio/visual technology rental for your booth
  • Electricity rental for your booth
  • Rental or purchase of flowers/plants for your booth

Paramount will email you a full Exhibitor Service Kit outlining your options within a week of registration.

The 2013 Exhibitor Service Kit contains a complete list of services, costs, order forms, and deadlines. Registered exhibitors will receive the kit via email, but in the meantime you can view the kits here.

Exhibitor Services Kit for Tabletops

Exhibitor Services Kit for Booths

Paramount Convention Services can be reached at:

Paramount Convention Services, Inc.
5015 Fyler Avenue
St. Louis, MO 63139
t 314 621 6677
f 314 621 6416
exhibitorservices@paramountcs.com
paramountcs.com

Paramount Convention Services maintains an onsite service booth which will be open during Exhibit Hall hours, located just outside the entrance to the Exhibit Hall on the third floor. Exhibitors may use this service for booth repairs or ordering small equipment.

Other Information

Audio-Visual Equipment/Booth Electricity:

Exhibitors are welcome to bring their own audio/visual equipment or they may order equipment through Swank A/V. The A/V request form is included in the Exhibitor Service Kit. Please note that the League’s Exhibit Area is a silent Exhibit Hall. Loudspeakers or operation of any amplification equipment without headphones is strictly prohibited.

The Hyatt Hotel provides exhibit booth electricity. All exhibitors requiring electricity can access the electrical request form in the Exhibitor Service Kit.

Program Book Inclusion:

Booths must be purchased by May 1, 2013 to ensure your organization’s name in the printed Program Book. Booths may continue to be purchased after this date, but we know you want to be in the Program Book so don’t wait!

Multiple Tabletop Purchase:

Need additional tabletops? Note that a $300 surcharge per table will be added to your total cost.

Booth/Table Selection Process:

We assign booths and tables within the Exhibit Area based on longevity of attendance, size of booth purchased, and date of Conference registration.

Exhibit Area Floor Plan:

The League will post the Exhibit Area floor plan as soon as possible.

Attendee Lists:

Exhibitors will receive an attendee list via email in late May. Please note, the list will provide names and mailing addresses only, unless attendees opt to allow electronic contact, in which case email addresses will also be listed. Otherwise, no phone numbers or email addresses will be provided, to maintain the privacy of the attendees.

Advertising and promotional opportunities

Exhibit Listing Complimentary

Exhibitors registering before May 1, 2013 will receive a 30-word description of their company in the Program Book, listed by category of business.

NEW!  Program Book App Banner Ads $275

Available for free to all delegates, the Program Book App offers advertisers the prime visibility with banner ads as delegates navigate Conference sessions.

Online Banner Advertising on The Hub or SymphonyNOW Starts at $300

Place your banner ad on the most-trafficked areas of the League’s website. Banner ads appear on each page plus click-through to your website.

General Support Sponsorship $1,250

Be listed as a general Conference sponsor in the Program Book, the Conference website, and have the opportunity to include a promotional item in the official Conference tote bags.

Event Sponsorship Sponsorship pricing is available upon request

Make a big impression by sponsoring an event or meeting at Conference. Full sponsorships usually include a booth and a registration in addition to all of the other branding opportunities. Please contact Steve Alter at 646 822 4051 for more information.

we have something that fits your budget, so please don’t hesitate to ask!

Symphony Magazine Conference Issue Ad   $500 – $2850

Place your ad in the magazine that is handed out to all Conference delegates upon their arrival to St. Louis. Reserve your ad before March 29!

For advertising or sponsorship inquiries contact Steve Alter, director of advertising and meetings at 646 822 4051 or salter@americanorchestras.org.