Jobs Available at the League

Thank you for your interest in a career opportunity with the League of American Orchestras. These are the positions available at the League:

Executive Assistant


 Executive Assistant to President and CEO and Secretary to the Board 

Position Summary:

The Executive Assistant provides high-level administrative support to the League’s President/CEO and serves as secretary and primary contact to its Board of Directors.  S/he manages the work flow of the executive office and also handles special projects as required by the President/CEO. 

Primary Responsibilities:

Executive Office Management:

  • Support the President and CEO in all administrative and clerical areas
  • Manage executive office calendar, including regular scheduling of internal and external meetings and conference calls,  and minute taking, as required
  • Compile and circulate agendas for meetings and calls.  
  • Prepare, edit, and draft correspondence for the President/CEO
  • Coordinate information and paper flow with development office regarding donor meetings, phone calls and/or correspondence
  • Plan President’s travel arrangements, itineraries
  • Review and route President’s incoming mail
  • Provide administrative support League staff at annual national conference, including sponsorships and annual meeting
  • Retain executive office files
  • Prepare and submits expense reports
  • Monitor budget for executive office
  • Work collaboratively with members of all departments.
  • Other duties as assigned

Secretary to the League Board of Directors:

  • Serve as primary contact for all Board member communications and needs
  • Plan, manage and coordinate all meetings of the full board, Executive Committee and other committees in collaboration with the CEO and Board Chair, including catering and events, reserving seats for concerts, distributing meeting materials, and processing invoices in a timely manner
  • Organize and implement orientation for new board members
  • Staff and take minutes at all board and Executive Committee meetings. Maintain all board records, current and past.  
  • Update and distribute board and committee rosters
  • Administer board travel fund and track expenses.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.

Skills and Qualifications: 

BA and at least five years of executive assistant experience required; interest in the arts and knowledge of music preferred but not required.  Candidate must have excellent interpersonal skills and the ability to interact professionally on the phone, by email and in person with all levels of donors, members, staff, and the general public.  S/he must have excellent organizational skills with great attention to detail as well as ability to demonstrate initiative within the responsibilities defined by the President and CEO. Flexibility and the ability to handle multiple tasks simultaneously.  Strong work ethic and service mentality. Mastery of Microsoft Office Suite of applications including Excel, Word and PowerPoint.  

All inquiries should be sent to the This email address is being protected from spambots. You need JavaScript enabled to view it.

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Meetings and Logistics Coordinator

The League of American Orchestras (americanorchestras.org) leads, supports, and champions America’s orchestras and the vitality of the music they perform.  Founded in 1942 and chartered by Congress in 1962, the League links a national network of thousands of instrumentalists, conductors, managers and administrators, board members, volunteers, and business partners. Its diverse membership of nearly 800 orchestras across North America runs the gamut from world-renowned symphonies to community groups, from summer festivals to student and youth ensembles. The only national organization dedicated solely to the orchestral experience, the League is a nexus of knowledge and innovation, advocacy, and leadership advancement for managers, musicians, volunteers, and boards.  Its conferences and events, award-winning Symphony magazine, website, and other publications inform music lovers around the world about orchestral activity and developments.

Position Summary:

The Meeting and Logistics Coordinator, reporting to the Director of Conferences and Business Engagement, is responsible for coordination of in-house and off-site meetings, including the League’s national conference.  S/he is also responsible for special projects, corporate sponsorship servicing, oversight of contracting and billing for advertising in print and on-line publications, and providing general support throughout the year.  This position also serves as liaison to the League’s Volunteer Council and assists in coordinating activities and logistics around their meetings and events. 

Primary Responsibilities:

  • Provide logistical support for all League convenings, on- and off-site, ensuring smooth and efficient operations:  coordinate presentation materials; identify and accommodate presenters’ specific; arrange shipments to venues; work with audio/visual vendors; draft and confirm food and beverage orders.  Negotiate vendor contracts.
  • Manage and coordinate use of on-site meeting spaces, serving as primary contact for members or outside organizations.  Provide back-up and catering support, as required.
  • List maintenance and support of conference exhibitor/sponsor activities.
  • Work with business partners/sponsors, servicing benefits.
  • Coordinate all planning meetings for conference and other convenings with staff: draft agendas; circulation of minutes
  • Create, circulate, and manage current and accurate meeting production plans. Manage and support activities, as needed.
  • Speaker management: prepare agreements; gather biographical and other support materials; track travel arrangements; maintain accurate hotel lists; process re-imbursements;
  • Review and edit event materials for accuracy and adherence to production plans.
  • Supervise the collection of data for the annual business directory, emerging artists listings, pops listings, and the festivals listings in Symphony magazine.
  • Reconciliation of advertising invoices with finance staff at the end of each month.
  • Serve as primary liaison for volunteers, monitoring the activities on League360, and conducting outreach through various communication vehicles.
  • Coordinate and manage Volunteer Council annual meetings and programming at conference, tracking expenses to budget.
  • Provide administrative support to the Volunteer Council as needed
    • Other duties as assigned
  • Work collaboratively with members of all departments

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.

Qualifications: 

The ideal candidate should have experience in event/meeting planning in a professional environment. Candidate must be highly organized and detail-oriented, with and the ability to handle multiple tasks under time constraints.  Solid interpersonal skills are required. Strong computer skills (Word, Excel, relational databases), as well as a strong work ethic and service mentality. The position requires the ability to work some evenings and weekends (during the run up to the annual conference) and 2-3 weeks of travel annually.

Recruitment Process: 

Please email your resume and a cover letter stating salary expectations to Stephen Alter, This email address is being protected from spambots. You need JavaScript enabled to view it. . Your application materials must clearly demonstrate how your experience, knowledge and skills qualify you for the position as outlined above.