Volunteer Notes October 2007

The newsletter for Orchestra Volunteers


The Newsletter for
Symphony Orchestra Volunteers

October 2007 

MEET KC SKOLNIK (So that's who's sending all that email)

OLUNTEER COUNCIL WELCOMES NEW MEMBERS

FREE VOLUNTEER MENTORING 

DEFINING THE JOB OF RECORDING SECRETARY  

CROSS-COUNTRY EVENTS 

GOLD BOOK ONLINE 

MUSIC EDUCATION IN OUR SCHOOLS 

EMAIL DISCUSSION GROUP 

LET US HEAR FROM YOU 

SUBSCRIBE

VOLUNTEER NOTES is published bi-monthly by the Volunteer Council of the American Symphony Orchestra League, the nonprofit service and educational organization dedicated to the development of American symphony orchestras and to the cultural vitality of the communities they serve.

 

CONTACT VOLUNTEER NOTES

LET'S TALK! Volunteer Discussion Groups

GOLD BOOK ONLINE -- The resource for volunteer projects

MEET KC SKOLNIK (So that's who's sending all that email)

KC Skolnik, volunteer and board services manager

KC Skolnik, volunteer and board services manager

KC Skolnik is our “first responder” League staff liaison. A volunteer outside of the League, KC tries to see every issue from both staff and volunteer points of view.  Her volunteerism began at age seven when Kathryn Clare, dubbed “KC” at birth, served with her mother in a soup kitchen. 

The passion to help others took hold and the rest became history. After college, she accepted a position at Hudson River Sloop Clearwater Inc., where she helped protect the environment, and put on a folk music festival.  There she “got her feet wet” in volunteer management and appreciation. 

Energetic, flexible, and a great communicator, KC strives to be an effective advocate for volunteers. “I think of my job as being a partner of the Volunteer Council in providing programs and services for our orchestra’s volunteers,” KC says.  She clearly wants to see volunteers and staff develop an efficient and productive partnership. We are grateful to have KC as our link to the League. 

Janet Barb, VOLUNTEER NOTES Chairman

VOLUNTEER COUNCIL WELCOMES NEW MEMBERS

Left to Right: Wendy Kelman,  Chuck Cagle, Laura Hyde, Herb Rossmeisl, Sandy Brown, Terri McDowell

Left to Right: Wendy Kelman,  Chuck Cagle, Laura Hyde, Herb Rossmeisl, Sandy Brown, Terri McDowell

The Volunteer Council welcomed six new members at the League's 2007 Conference in Nashville, TN. Comprised of community leaders who have demonstrated outstanding support of their orchestras and commitment to the goals of the American Symphony Orchestra League, the Council is representative of the direct-service volunteer leadership across the U.S. and Canada.

These members, described on nomination forms as "enthusiastic," "diligent," "inspiring," and "visionary," bring exceptional skill and expertise to their new roles. All have served as presidents of their associations and contributed vastly to their own communities. Professionally, they bring diverse experience--from law to social work-- and all share a deep commitment to volunteerism and America's orchestras.

If you wish to recommend a candidate for the Volunteer Council, contact KC Skolnik, at This email address is being protected from spambots. You need JavaScript enabled to view it. or 212-262-0638 ext. 221.

Jo Ellen Saylor, Volunteer Council Member Recruitment Chairman

FREE VOLUNTEER MENTORING

Marylou Turner, Mentoring Chairman

Marylou Turner, Mentoring Chairman

We are delighted to provide assistance to volunteer organizations who wish to receive one-on-one guidance on volunteer leadership challenges.

Former Volunteer Council members are prepared to assist with bylaws, budgets, job descriptions, organizing and executing fundraising projects, implementing education projects, increasing membership, starting/reviving a volunteer group and more.

After discussing your situation by phone, we will match you with a well-qualified Volunteer Council mentor who will work with you to overcome your organization's challenges.

Marylou Turner, Mentoring Chairman; This email address is being protected from spambots. You need JavaScript enabled to view it.

DEFINING THE JOB OF RECORDING SECRETARY

Nancy Blaugrund, Volunteer Council Secretary and Historian

Nancy Blaugrund, Volunteer Council Secretary and Historian

 

Most volunteer organizations are governed by by-laws that refer to Roberts Rules of Order, Newly Revised.  If this is true of your organization, you must elect a recording secretary. 

The secretary records the proceedings of meetings and serves as custodian of the organization’s official records. This provides the organization's institutional memory, making the minutes a permanent legal document. 
A secretary’s job description should include the following duties:

  • Recording the actions of each meeting and submitting them to the membership for approval at the following meeting.
  • Keeping records available for reference at meetings, i.e. committee reports, correspondence, official bylaws, special rules of order, standing rules, policies and procedures,
  • Keeping the official membership roll.
  • Issuing the notice of meetings.
  • Presiding over the election of a temporary chairman for a meeting if the president and vice-president are absent.

Helpful Tips

The secretary records all motions and the name of the person making the motion. This becomes important if the membership wishes to change the motion at the next meeting – See Robert’s Rules of Order for rescinding a motion.

Minutes should be written within 5 days following the meeting and reviewed by the president for accuracy before being distributed.

Minutes should be distributed to all committee and board members 1 -2 weeks before the next meeting.  They should also be available to all members and the public upon request. Email is most efficient for sending minutes prior to meetings. 

If minutes are distributed by email to board/committee members, a hard copy must be kept as a historical record. Minutes are a legal document signed by the secretary. The date of approval by the board is noted and initialed by the secretary.

Accurate records of meeting proceedings are an essential part of a well run organization.

Nancy Blaugrund, Volunteer Council Secretary and Historian

CROSS-COUNTRY EVENTS

The Detroit Symphony Orchestra Volunteer Council, (MI) is now completing its fundraiser, Musical Feasts, which supports the orchestra's education and outreach programs. Attendees enjoy gourmet dining and musical entertainment by Detroit Symphony members, in some of the area's finest homes. Twenty dinners were scheduled from March through October. Each represented a true feast for the senses!

The Bismarck/Mandan Symphony League (ND) reports that their annual Holiday Homes Walk is scheduled for November 18. This one-day event will feature 4-6 private homes decorated for the holidays by owners, with the assistance of area designers, nurseries and florists. Refreshments will be served at a reception where attendees may purchase the League's Cookbook. This fundraiser earns between $8,000 and $10,000 annually.

The Festival of Trees is in its final planning stages by the Napa Valley Symphony League (CA). This annual fundraiser will be held the weekend of November 30. "Cabernet Cabaret," a Friday evening gala with an attendance goal of 200, will be followed by a luncheon and fashion show with 500 attendees on Saturday. Approximately 20-25 trees and wreaths decorated by area designers will be raffled. Silent and live auctions will round out the festivities.

Maryland's Friends of the Annapolis Symphony (MD) will be holding its 27th annual fundraiser on November 4, during which leading restaurants and caterers volunteer to serve their specialty dishes to 200 guests. The evening includes an open bar, dancing and listening to a band, and a successful silent auction. Proceeds from this year's event will be approximately $25,000.

The Guild, Inc. (FL) of the Imperial Symphony Orchestra of Lakeland, Florida, in collaboration with the Lakeland Center, will benefit from the performance of Tony n' Tina's Wedding. The Guild has the opportunity to receive $5 for each ticket sold for one performance of this November 8 theatrical experience. In addition, each time The Guild is mentioned during a ticket purchase for other performances of the show, The Guild will receive $5 in this fund raising collaboration.

Lynne Nisoff, Volunteer Council Member

 

GOLD BOOK ONLINE

The Gold Book Online offers volunteer organizations strategies to become more successful.  Published annually by the Volunteer Council of the American Symphony Orchestra League, it features hundreds of projects from orchestra volunteers in the U.S. and Canada.

Project categories:
 
o  Audience Development / Community Engagement
o  Communication / Technology
o  Education
o  Leadership / Organizational Structure
o  Membership
o  Fundraising
o  Service Projects
o To learn more, click here

You are encouraged to submit your projects to the Gold Book Online as well. Please keep in mind:
*All information must be submitted at the same time.  We recommend gathering your information together before beginning to complete the form.

Eligible projects for this year’s edition must have been carried out by your volunteer organization between July 1, 2007, and June 30, 2008.

Reasons to submit your successful project:
o To be eligible to win a Gold or Silver award and present the project at the League’s annual Conference
o To share you successful project with other organizations by having it included in the Gold Book Online.

 

Charlene Morse, Volunteer Council Project Selection Gold Book Chairman

MUSIC EDUCATION IN OUR SCHOOLS

Arts Advocacy Chairman LaDonna Meinders

Arts Advocacy Chairman LaDonna Meinders

Research has shown that arts education benefits students academically and socially, preparing them for success and happiness in school and throughout life. As volunteers, we must work with schools to build relationships and advocate for policies that ensure long term continuation of arts education.

Will you help carry the banner for Arts Advocacy to ensure the future of our children and our orchestras? To learn more, click here


LaDonna Meinders, Volunteer Council Arts Advocacy Chairman

EMAIL DISCUSSION GROUP

Sandra Weingarten, Email Discussion/Website chairman

Sandra Weingarten, Email Discussion/Website chairman

Use the League’s Volunteer email discussion group to network with other volunteer leaders. Just sign up and follow the discussions as they are emailed to you.  Submit questions about all areas of volunteering and get information from other organizations and Volunteer Council members. Click here for more information about this service and a form to enroll.  When selecting a discussion group, be sure to select “Volunteers.”

The discussion group is just one of the many services the Volunteer Council provides.  We hope you will take advantage of this useful resource.

Sandra Weingarten, Email Discussion/Website Chairman

LET US HEAR FROM YOU

Janet Barb, VOLUNTEER NOTES Chairman

Janet Barb, VOLUNTEER NOTES Chairman

The Volunteer Notes goal is to provide relevant and useful information to volunteer organizations across the United States and Canada.  To better serve you, we would like to know what topics would be most helpful.  Please tell us if you would like to read more skill-building topics, cross-country news, successful projects, or other subjects.  Your input is important.  As the Council editor of Volunteer Notes, I hope to hear your suggestions soon; please email me at This email address is being protected from spambots. You need JavaScript enabled to view it. .

 

Janet Barb, VOLUNTEER NOTES Chairman

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