Jobs available at the League
The Grants Manager oversees all aspects of the League’s funding programs, including the Futures Fund, the Ford Musician Awards for Excellence in Community Service, and the Noteboom Governance Grants among others. S/he also processes applications for competitive League programs such as the Bruno Walter National Conductor Preview, Emerging Leaders Program, and Essentials of Orchestra Management. Reporting to the Director of Programs, the Grants Manager provides the first point of contact for applicants, prepares application materials for panel review, manages the notification process, and tracks grant progress and reporting.
- Contribute to the development of all grant making processes end-to-end.
- Serve as a first point of contact for people inquiring about grant guidelines and processes.
- Screen incoming proposals for compliance with application requirements.
- Operate and maintain grants management database in support of the grant making process and assure integrity of data.
- Coordinate information sharing among technical, finance, development and program staff so that all internal departments stay abreast of grant making cycles and outcomes.
- Prepare docket materials for panel review and tracks panel voting processes.
- Provide logistical support for review panels including travel, lodging, payment, etc.
- Create and maintain grant files that meet legal, auditing, funder, and program requirements.
- Schedule reporting requirements and payments for new grants.
- Maintain multi-year payment schedules and monitor grant balances.
- Provide reports, respond to inquiries and analyze applicant and grantee information as requested.
- Work collaboratively with members of all departments.
- Other duties as assigned.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties assigned.
Bachelor’s degree in Business Administration, Information Technology, Arts Management, or a related field, with 5-7 years of progressive experience in an office setting. Knowledge of best practices in grant making as well as orchestras, orchestral music and a strong interest in the performing arts preferred.
Candidate must have the ability to handle multiple complex tasks simultaneously, provide strong administrative leadership while also working effectively in teams. Meticulous recordkeeping skills is essential. Excellent computer skills are required to track financial and budgetary information and to maintain databases. S/he should possess a strong work ethic, a service mentality, and excellent communication and customer service skills, whether by phone, by email or in person, to assist all staff, members, donors, and the general public.
. Your application materials must clearly demonstrate how your experience, knowledge and skills qualify you for the position as outlined above.
The League’s Knowledge Center maintains the most comprehensive, longstanding orchestra dataset in the United States. Its mission is to harness the power of data and field intelligence, for the benefit of member orchestras and their work in communities across the country. Its services form a crucial part of the League’s value proposition to its members, and include the following:
- An Inquiries Service, offering bespoke data analysis to members, academics and the press, on topics ranging from orchestra management salary levels and average marketing spend, to governance issues and recruitment practices.
- Annual member benchmarking reports, including financial / operational and salary reports.
- Annual, data-driven advocacy reports, including youth orchestra and education / community engagement reports.
- The annual Orchestra Facts study into the financial health of the orchestra field.
- Occasional research studies on topics of strategic significance to the field (recent examples including studies on the racial / ethnic diversity of orchestra musicians, and new models for the orchestra subscription model).
- Field intelligence to support the League’s own advocacy, communications and professional development activities.
The Manager, Knowledge Center reports to the Director, Knowledge Center and manages occasional internships. S/he is charged with delivering a first class service to League members.
The advent of the League’s new Strategic Plan, combined with substantial investment in new technology infrastructures, presents the opportunity for the right individual to make a significant difference within the League and the orchestra field.
- Member liaison: Be the Knowledge Center’s primary contact point, clarifying Inquiries and following up on survey non-responses. Build ongoing relationships with members and others in the field.
- Data Collation and interpretation: Identify information resources relevant to Inquiries. Pull relevant data from League databases and explain data limitations / caveats. Draft data-driven responses to Inquiries. Maintain and fulfill annual schedule of data supplied to partner organizations.
- Survey administration and reporting: Manage survey administrative and communications schedules. Identify data entry errors and outliers. Pull data and formulate survey reports. Maintain clean records of survey participants. Create new surveys within online survey platforms.
- Technology: Support the department’s adoption of new knowledge management and customer relationship management technologies, including researching and testing new approaches.
- Knowledge management: Ensure that department’s knowledge and information resources are current and fit for purposes. Audit, catalogue, archive and digitize historic data. Identify critical gaps in resources, and implement agreed upon strategies to address them. Gather and share current understanding of best practices in the research, data and associations fields. Maintain awareness of best practices in knowledge management, data protection and data hygiene.
- Monitoring, evaluation and impact tracking: Maintain and improve on systems for monitoring the department’s performance and communicating the impact of its work.
- Events: Represent the League and raise awareness of Knowledge Center services at League conferences and other events. Manage conference speaker logistics.
- Project management: Plan, schedule, manage and monitor projects, as required.
- Strategy and planning: Recommend systems / process improvements to ensure that the field's critical knowledge and information needs are understood, and that League members derive maximum possible value from the department's work.
- Human resource development: Plan and oversee the work of interns.
- Cross-departmental working: work collaboratively and proactively with members of all League departments. Plan and lead Knowledge Center orientation sessions for new League staff.
- Undertake other duties as assigned.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.
Experience / Knowledge / Skills:
2+ years’ of professional experience is anticipated.
Candidates should bring proven data management skills, including strengths in Excel and database administration. The ability to identify data anomalies and explain data limitations to non-specialists is required. Significant experience of online survey design, administration and data collation is also expected. Accuracy and attention to detail are essential attributes, as well as the ability to schedule and manage multiple annual survey projects alongside ongoing Inquiries work.
A desire to connect with and support League members is essential, and experience of working in customer-facing roles will be beneficial. Strong telephone and written (email) professional communication skills are required.
The ideal candidate will rigorously maintain existing systems and processes, whilst seeking continual improvements for the benefit of League members and adapting readily to change. S/he will be excited to work in a climate of organizational and field-wide change. A knowledge of the orchestra and non-profit fields is beneficial, but not required.
Anticipated Start Date:
Late July / Early August 2016.